Abacus Business Software Overview
Abacus has been developed over
and has a reputation for stability, performance and flexible
and comprehensive functionality. Although the product has
sold very well in the retail sector it has also been used by
accountants and distribution companies. Abacus has over 150
current active installations throughout the UK.
The software is fully multi-user and
multi-company and multi branch running on any Windows
The main features of the system are:-
- Effective handling of stock – multi-location
- Fully integrated
online shop / e-commerce website
- Full bar code support & operation
- Control at sales order/POS
- Purchase order processing
- Sales order processing
- Quotation & kit selling
- Customer tracking & contact management
- Advance payment / Christmas club
- Integrated accounts with Euro and full multi
- Profit & Loss, Balance Sheet & Trail Balance
- Stock forecasting, best sellers & slow movers
- Management reports
- Trade Counter Facility
- Portable stock checking & update
- Batch update between branches
- Live link operation between branches
- Lost sales reporting
- Customer Loyalty schemes
- Customer order tracking
- Graphic/catalogue support
- WEB links
- Email shots
- SMS Text Message
- Powerful marketing & direct mail facility
- Workshop module with job tracking
- Warehouse module
The software has regular updates and can
be customized to suit your requirements. User group meetings
are held several times a year to discuss software
developments and product direction.
Abacus will run on most operating
platforms including Novell 3.2/4.11/5.1/6.0 Microsoft NT,
Server 2000 and above. PC’s and Till’s need to have
hard disks and at least 512MB RAM when using the 32 bit
versions. All hardware and software can be supplied &
installed by Abacus and support is
available 24/7 basis.
WHY DO I NEED ABACUS EPOS?
Customers are expecting more and more from the retailer.
They demand better product specification, value for money
and higher standard of service. As a result of this the
price of bikes in general has decreased, although the
percentage margin remains the same.
now the cycle retailer is having to work just as hard to
sell a bike, but achieves less profit as the market drives
down the price. This coupled with a downturn in the number
of bikes sold in the UK, means that the future for the
independent bike dealer is challenging.
what is the answer… become leaner and more efficient…react
to market changes, know your customers and have the optimum
stock available for your local market. Investing in the
Abacus Epos system can help you achieve this.
Through the use of stock forecasting and purchase order
processing, many Abacus customers have reported a decrease
in their stock holding and an increase in their margins.
They no longer carry slow moving products or have to
discount stock during sale periods – they buy in for sales.
Some of our customers have reported that they turn stock
over as many as 9-10 times per year.
This is because stock reporting gives detailed information
about the products that they are selling and the respective
margins being made. They can make informed decisions about
purchasing products and negotiate the best terms with trade
suppliers instead of playing guessing games and placing
orders because they have a good relationship with the sales
Abacus users are able to deliver better customer service
because at Point-of-Sale they can record frame numbers,
track customers orders and inform customers what stock is
available either at the branch or in many cases across the
company. They can contact their customers to advise them of
product recalls or use the powerful customer loyalty scheme
and mailshot options to generate extra revenue from their
existing customer base. Some retailers spend their
marketing budget on generating new customers and miss the
revenue opportunity that is available from their existing
The cycle retailer can increase the professionalism of this
outlet by producing printed documentation and records for
both sales and the service system. The service system
option further enhances this professional image by recording
the work requested as well as work that was actually done
together with prices that were charged. This detailed
information is then stored and can easily be recalled to
answer any related queries, which may arise in the future.
Abacus can also help reduce retail theft and till fraud. The
use of the Abacus Stock Checker allows the cycle retailer to
carry out quick and easy stock takes by walking around the
store scanning the bar codes on the products and entering
the quantities. This information is then downloaded into
Abacus and a discrepancy report is generated showing the
stock values that need to be amended. By carrying out
regular stock takes, specific area of the store or products
can be highlighted where losses have occurred and action
taken to rectify the problem.
Software Support can be provided over the telephone, 24
hours a day, 7 days a week, and includes free software
updates and invitations to the Abacus user group forum.
Hardware Support can also be provided offering total peace
of mind to the retailer. For hardware failures we can
arrange to fix / replace goods within 8 working hours of the
fault being reported.
Abacus can provide comprehensive training on all aspects of
the system. In addition to this, Abacus provides additional
training at our 2 day User Group Meetings that are held
twice a year. The first day Abacus users collectively decide
what changes and developments need to be carried out,
thereby ensuring that the Abacus software keeps moving
forward, and the second day is spent training, with the
agenda always set by our users.
Demonstrations and site visits can be arranged to suit your
needs. Our staff will be happy to visit your shop to
demonstrate Abacus, help assess your requirements and offer
advice on what an Epos system could do for your business. We
can also arrange appointments to visit our existing
customers sites to see the system in operation real time.
Wherever you are based, abacus will be pleased to hear from
you. We have a large customer base spanning the British
Isles. Whatever the site of your operation, Abacus has the
solution from small shops using single user system to cycle
superstores with multiple till points and multi location
businesses sharing live information.
are dedicated to the continual enhancement of Abacus and
strive to evolve Epos to bring you added functionality
coupled with innovation. We will also discuss and where
possible undertake bespoke work to suit your requirements.